Provide clerical services for the Fine Arts Department and administrative staff.

Education/Certification:
High school diploma or GED
Some college preferred
 
Special Knowledge/Skills:
Proficient skills in keyboarding, word processing, and file maintenance

Effective organizational, communication, and interpersonal skills
Ability to use software to develop spreadsheets, databases, and word processing
Ability to prioritize workflow to address the multiple needs of the supervisor
Willingness to collaborate with members of an office team
Ability to maintain confidentiality of information
Ability to work independently and problem solve as needed

Experience:

Previous office experience preferred

Office Management and Support:

Provide support as needed for the Visual and Performing Arts Center.

Coordinate telephones and appropriately route incoming calls to the Fine Arts Department.

Assist students, teachers, parents, and customers as needed.

Assist the fine arts staff with specialized project management as needed.

Assist in the processes and procedures surrounding vendors, contracted services, and temporary employees as needed.

Assist in the maintenance and oversight of fine arts professional development initiatives including managing training enrollment and reconciling attendance and credit issuance.

Maintain yearly conference rotation schedule for all elementary art and music teachers

Set up all travel arrangements for conferences for the Fine Arts Department staff and elementary art and music teachers, including the processing of all travel reimbursements for those attending conferences. 

Facilitate the setup of all private lesson teachers for secondary music programs.

Set up all interviews including written correspondence with applicants and scheduling interview dates on administrative calendars as appropriate. 

Assist in submitting technology requests for the Fine Arts Department.

Prepare written correspondence, forms, schedules, or reports.

Maintain physical and computerized files including inventory of office supplies, mailing lists, start-up supplies, and office communication as assigned.

Order, receive, store, and issue supplies and equipment for the Fine Arts Department.

Budget:

Monitor budget account coding for Fine Arts for accuracy to local and state guidelines.

Process budget transfer requests.

Prepare new elementary school start-up budgets and request vendor quotes as needed.

Process yearly capitol requests from elementary fine arts teachers. 

Submit purchase orders through eFinance.

Process and maintain requisition and purchase order requests for all elementary fine arts teachers.

Prepare all mileage reimbursements as assigned.

Compile monthly timesheets as assigned.

Maintain confidentiality.

Frisco ISD retains the right to adjust the responsibilities and assignments of all positions as needed to meet the needs of the District.

Frisco ISD is committed to fostering a collaborative work environment that honors and supports the social and emotional well-being of all.  Employees are expected to interact in a manner that is becoming of educators and promotes high levels of productivity for the benefit of the students we serve.

Mental Demands/Physical Demands/Environmental Factors:

Standard office equipment including personal computer and peripherals. Prolonged sitting. Occasional bending/stooping, pushing/pulling, and twisting. Repetitive hand motions including frequent keyboarding and use of mouse. Occasional reaching. Occasional light lifting and carrying. May work prolonged or irregular hours. Occasional districtwide travel. Work with frequent interruptions. Maintain emotional control under stress.

Equipment Used:
Standard Office Equipment (i.e. personal computer, phone, calculator, printer, copier, and fax machine)

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The Frisco Independent School District is an equal opportunity employer and does not discriminate against applicants or employees because of race, national origin, gender, age, religion, or disability status of otherwise qualified individuals. FISD does not discriminate on the basis of membership or application for membership in the uniformed services.